Collaborate is a web conferencing tool that can facilitate synchronous online sessions. It can establish audio and video connections between moderators and participants while offering the use of various tools, such as whiteboard, presentation, application sharing, and web tour, during online sessions.
Box allows you to share and collaborate on documents and other files online. With a UR Box account, you can collaborate with individuals both internal and external to the University.
Dynamic List Creation (Pilot)
This tool allows you to create custom email distribution lists that are dynamically updated. Customize your list based on users' departments, roles, or other traits, and then submit a request to University IT for a distribution list to be created based on your selections.
Email aliases provide everyone in the University community with consistent and easy-to-remember email addresses based on their name (e.g., firstname.lastname@example.org). You can opt in and choose an email alias. This does not require you to reconfigure your email application or re-subscribe to any email lists.
Email: Office 365
Microsoft Office 365 is a suite of collaboration tools that includes Exchange-hosted email and calendar service. It offers a seamless workflow with Microsoft Office and other programs. Each mailbox includes 50GB of storage.
Faculty/Staff Email (Exchange 2010)
Microsoft Exchange 2010 is an on-premise email system that provides 500MB of message storage capacity. It is supported on all major browsers and allows users to view free/busy time with Office 365 and URMC Exchange calendars.
Each faculty and staff member is typically provided with a home share on a file server (sometimes called a network drive) to store their files. Departments or groups may also use file servers to store and share files that they are working on collaboratively.
Mailing Lists: Exchange
Exchange distribution lists allow you to send an email to a single address and then have that message automatically delivered to a group of people. Exchange lists enable easy two-way communication between those authorized to use the list, and they are accessible through the University's Global Address List (GAL).
Mailing Lists: ListServ
ListServ allows you to send an email to a single address, and then have that message automatically delivered to a group of people. Mailing lists enable easy two-way communication between you and other members of your list, both internal and external to the University. Listserv is effective for announcements, moderated discussions, and mailing to groups on varies email systems.
Faculty and staff sending legally restricted information to external email addresses are required to use SecureMail. University IT recommends also using SecureMail to send legally restricted information to University email addresses.
SharePoint is a web-based tool that enables teams to collaborate using team sites, document publishing, blogs, wikis, and forums. It provides a secure place to store, organize, share, and access information from almost any device and all major web browsers.
Skype for Business
Skype for Business (formerly called Lync) is a unified communications tool that provides instant messaging, voice and video calls, online meetings, and other collaboration options.
The University uses Proofpoint to help protect University email addresses from spam, phishing messages, and other malicious email. Proofpoint also protects all mailing lists and distribution lists. You are automatically enrolled in Proofpoint.
Student Email (Gmail)
University IT, in collaboration with Google, Inc., provides a Gmail interface for student email. This system features unlimited email storage, enhanced mail search, Instant Messenger chat integration, access to Google Drive and full calendar use.
Teleconferencing services are available for faculty and staff conducting University business. Conference calls can be initiated using the University's telephone system or arranged by University IT through AT&T.
WebEx conferencing allows up to 200 people to simultaneously view a single screen over the Internet. You can attend meetings, presentations, training seminars, and more from any location with a computer and Internet connection.