University IT

What is the difference between an electronic signature and a digital signature?

An electronic signature also known as an “e-signature” is simply an image of a handwritten signature (most commonly made with your finger or stylus on a touchpad or screen). Electronic signing solutions may also include single- or multi-factor electronic authentication methods. 

Examples include: 

• Email authentication 

• A code or personal identification number (PIN) 

• Password 

• A mouse click on an “I accept” or “I approve” button. 

** For clarity, an electronic signature does not include methods that involve physically signing a paper document. 

A digital signature uses a PKI-based digital certificate issued by a certificate authority (CA) that binds an identity (such as a person or company) to a cryptographic key pair. When a document is digitally signed with the signatory’s private key, the document’s exact content and the identity of the signatory are bound together to form a unique digital fingerprint. 

This ensures the following:  

• Authentication. The identity of a document’s signatory has been validated by a publicly trusted CA. 

• Integrity. The content of a document has not been altered since it was signed. 

• Non-repudiation. A signatory cannot plausibly deny that they signed a document. 

Why should I use Digital eSignature?

This is a more streamlined approach to signing documents and takes away the daunting task of printing forms/documents, signing, rescanning and returning to sender in order to authorize a signature. 

Benefits to Digital eSignature include: 

• Easily upload and send documents for electronic signature. 

• Quickly access and sign documents that require signature. 

• Readily check a document’s status, send reminders, view audit trails, and securely store online. 

• Create templates using existing forms to help streamline the sending process. 

• Oversee document workflow by identifying and managing recipients and routing. 

• Make forms available online, allowing for self-service and ease of accessibility. 

What systems support Adobe Acrobat Sign eSignature?

Most modern computers will work with Adobe Acrobat Sign eSignature. 

Browsers supported: 

• Chrome 

• Firefox 

• Safari 

• Windows Edge. 

What is the cost?

There is an initial Office of Research IT fee of $250 for each setup. 

How do I get access?

Adobe Acrobat Sign is available to Faculty and Staff at the University of Rochester.  Users may contact Office Research IT to obtain access.   

When should I use Adobe Acrobat Sign eSignature?

Adobe Acrobat Sign is appropriate to use when: 

• Obtaining electronic informed consent when 21 CFR Part 11 compliance is required. 

• Signature requests initiated for agreements with third parties or other documents that are subject to regulatory requirements for either internal or external signers 

Is Adobe Acrobat Sign eSignature secure?

Yes. Legal & University IT recommend the use of this solution as it demonstrates appropriate security procedures that can accurately attribute electronic records / signatures to the individuals that created them.