Cybersecurity in the Workplace is Everyone’s Responsibility

With the avalanche of online apps for personal communication, fun, games and work, the lines between our work and personal lives have increasingly blurred. Using good cybersecurity practices that protect yourself and the University is critical. These cybersafe protocols can help you keep data secure and thwart cyberthreats.

  • Keep a clean updated machine – Update your computer, mobile phone and tablet software and apps often.
  • Enable two-factor authentication (Duo) – This can prevent unauthorized access even if your login credentials are stolen or lost.
  • Protect your device – Use strong passwords and enable passcodes on your devices to prevent your sensitive information from being stolen
  • When in doubt, throw it out – Do not take the bait from phishy emails and avoid suspicious links, even from known sources.

For more information on security and best practices to help Protect the House, visit University IT’s Security page.


Keep your UR Employee Badge and Student ID Secure

Faculty, staff and students at the University of Rochester receive an ID card for official identification and acts as a physical key to provide access to permitted UR locations. University IT reminds you that having this access is a privilege that comes with responsibilities – you are not permitted to give individuals without an ID access into a building. Be sure to keep your ID card in your control at all times to prevent unauthorized access that can be traced back to you. Should you misplace your ID badge, report it immediately to the River Campus or Medical Center ID Card Office. When a replacement badge is issued or you leave the university as an employee, your badge must be returned to the ID Office. For more information on ID cards, visit rochester.edu/public-safety/services/id-card-office/.


Be EXTra Vigilant With [EXT] Emails

With campus activities starting up again after the break, we are likely to see increased research or employment scams or phishing. Scammers are using fake emails or signatures to appear as University of Rochester employees. University IT reminds you to pay extra attention to what is in the subject line, so you don’t fall victim to these  scams. Incoming emails from outside the University show [EXT] in the subject line to alert you that the message is coming from an external source and remind you to exercise appropriate caution before interacting with the message. Stop and think before you click: if it is too good to be true, it is likely a scam. For more information, visit University IT’s External Email Alert page. If you receive a suspicious email, report it immediately to abuse@rochester.edu.