Sponsor Responsibility:  As a sponsor of a URMC guest account, you agree that “any device used to connect to the network shall use full-disk encryption and anti-virus software to protect the confidentiality of information on laptops and other mobile devices.


What is encryption?

Encryption is a way of scrambling data so that only authorized parties can understand the information. In technical terms, it is the process of converting human-readable plaintext to incomprehensible text, also known as ciphertext. In simpler terms, encryption takes readable data and alters it so that it appears random. Encryption requires the use of a cryptographic key: a set of mathematical values that both the sender and the recipient of an encrypted message agree on.


Recommended Encryption Products:

The preferred programs are:

Device Type Preferred Program Additional Information
Mac FileVault2, which is included with OS X Lion or later https://support.apple.com/en-us/HT204837
Windows BitLocker, which is included in Windows 7 and 10 Professional versions Turn on device encryption


How Do I Know If My Guest’s PC Has Full Disk Encryption?

Screenshots of Activated Encryption


What is Antivirus?

Antivirus is a type of computer program that’s designed to seek out and remove computer viruses and other malware that have infected a computer. The best antivirus programs include both automatic and manual scanning capabilities.


The following FREE programs are recommended:


Program Windows Compatible Apple (Mac) Compatible Additional Information
Microsoft Defender Antivirus Only on Windows 10. (Defender is not accepted for Windows 7 as it only protects against spyware) N/A Windows Security
Microsoft Security Essentials Only on Windows 7 N/A
XProtect N/A Yes macOS Security
AVG AntiVirus FREE Yes Yes AVG Antivirus FREE


Your guest should provide you with proof that they have run a current full system disk scan and that the device is clean.


Still Unsure?

If you are still unsure about the security of your guest’s device:

  • Have your IT field services check the guest’s device:

    • If your department does not want to provision a URMC managed device, another option is to contact the ISD Help Desk(585-275-3200) or University IT Help Desk (585-275-2000) and have a ticket created to your local IT Field Services group for them to look over the device to make sure it meets the security standards.
  • Provision a UR ort URMC managed device:

    • All UR or URMC and Affiliate provisioned and managed devices are setup with full encryption and antivirus software and meet the IT security policies.
    • To ensure the device gets the proper security updates, ALL managed devices require FULL VPN access.

Best Practices:   

  • Only request full VPN access if your guest absolutely requires it

  • Make sure all portable devices have lock screens  and passwords enabled