Zoom AI Companion

Zoom AI Companion, a generative AI digital assistant, delivers powerful, real-time capabilities to help users improve productivity and work together more effectively. University IT has enabled several AI Companion features for University Zoom accounts, including Meeting Summary, AI Companion Question, and Whiteboard Content Generation.

Meeting Summary

Meeting Summary allows meeting Hosts to initiate an AI-generated summary of their meeting. After the meeting, the Host can download a copy of the Meeting Summary and, after reviewing and verifying the content, choose to share it with their meeting participants. Meeting Summaries are supported in more than 30 languages, making it easy for attendees to review the key points of the meeting and topics discussed. While a Host may direct another individual to download a copy of the Meeting Summary, it remains the responsibility of the Host to ensure the accuracy of any Summary that is downloaded and saved or distributed and to remove any confidential or private information.

Host responsibilities prior to saving or sending the Meeting Summary to any participant or non-participant:

Verify Content:

Read through the meeting summary carefully and make all necessary edits to ensure the accuracy of the content.
Pay attention to key points, action items, decisions, and any other relevant information.
Ensure that the content accurately reflects what was discussed during the meeting.

Remove or Redact Privileged or Confidential Information or High-Risk Data:

Scrutinize the summary for any sensitive or confidential information, as well as legally privileged Attorney-Client communications or Quality-Assurance materials.
Remove or redact any privileged, sensitive, or confidential information that should not be shared externally, in consultation with the Office of Legal Counsel as appropriate.
https://tech.rochester.edu/data-security-classifications-at-a-glance/

Check for Clarity and Coherence:

Verify that the notes are clear and coherent. Look out for any confusing or ambiguous sentences.
Correct any grammatical errors or awkward phrasing.

Confirm Action Items:

Check if action items, tasks, or follow-ups are accurately recorded.
Make sure responsibilities are assigned to the correct individuals.

Verify Attachments and Links:

If the notes have attachments or links, validate their accuracy.
Ensure that any URLs are functional and lead to the intended resources.

Final Approval:

Once all validations are complete, obtain final approval from a designated approver (if applicable).

IMPORTANT

If the Host directs another person to download the Meeting Summary, that person MUST provide the Summary to the Host and ensure that the Host performs the required review prior to saving or distributing it to participants or third parties.

Learn More about how to use Zoom AI Meeting Summary here.

AI Companion Question

The AI Companion Question feature leverages the AI features to allow meeting participants to ask questions about the content of the meeting thus far. Preset questions are provided, such as “Catch me up,” “Was my name mentioned?” and “What are the action items?” which can help catch up when you join late or return after stepping away from the meeting. More specific custom questions are also possible, like “Was a date agreed on?” and “Was there a decision on the name?”. Meetings, as well as questions and responses, are supported in more than 30 languages.

Learn More

Whiteboard Content Generation

Users can leverage Whiteboard Content Generation with AI Companion to unlock visual ideation and improve the Whiteboard experience. With just one click, users can generate ideas, refine and extend existing content, and add objects to a canvas.