Box allows you to share and collaborate on documents and other files online. With a UR Box account, you can collaborate with individuals both internal and external to the University.
DocuSign allows you to quickly and securely make every agreement and approval digital, from almost anywhere in the world, on practically any device. It’s simple to use and implement, so even complex workflows can be quickly automated, keeping your business moving forward, faster.
Email aliases provide everyone in the University community with consistent and easy-to-remember email addresses based on their name (e.g., firstname.lastname@example.org). You can opt in and choose an email alias. This does not require you to reconfigure your email application or re-subscribe to any email lists.
Each faculty and staff member is typically provided with a home share on a file server (sometimes called a network drive) to store their files. Departments or groups may also use file servers to store and share files that they are working on collaboratively.
Mailing Lists: Exchange
Exchange distribution lists allow you to send an email to a single address and then have that message automatically delivered to a group of people. Exchange lists enable easy two-way communication between those authorized to use the list, and they are accessible through the University's Global Address List (GAL).
Mailing Lists: Listserv
Listserv allows you to send an email to a single address, and have the message automatically delivered to a group of people. Mailing lists enable easy two-way communication between you and other members of your list, both internal and external to the University. Listserv is effective for announcements, moderated discussions, and mailing to groups on a variety of email systems.
Microsoft Teams is a chat-centered workspace in Office 365. It brings people, conversations, files, and tools into one place, so everyone has instant access to everything they need.
Office 365 Email, Webmail and Calendar
Microsoft Office 365 is a suite of collaboration tools that includes Exchange-hosted email and calendar service. It offers a seamless workflow with Microsoft Office and other programs. Each mailbox includes 50GB of storage.
Office 365 Groups and Connectors
Groups enable Office 365 users to collaborate online by establishing a single team identity with a shared inbox, calendar, notebook, and files. Connectors allow you to bring content from popular apps and services (like social media and project management tools) into a group's shared inbox that is relevant to the team's needs and interests.
Office 365 OneDrive for Business
OneDrive for Business provides a place in the cloud where you can store and sync your work files. Update and share your files from any device and work collaboratively with others on Office documents.
Faculty and staff sending legally restricted information to external email addresses are required to use SecureMail. University IT recommends also using SecureMail to send legally restricted information to University email addresses.
SharePoint is a web-based tool that enables teams to collaborate using team sites, document publishing, blogs, wikis, and forums. It provides a secure place to store, organize, share, and access information from almost any device and all major web browsers.
Skype for Business Online
Skype for Business Online (formerly called Lync) is a unified communications tool being retired by Microsoft on July 21st, 2021. In its place, Microsoft recommends users to utilize Microsoft Teams for instant messaging, voice, video calls and online meetings among other collaboration options.
Spam Management (Proofpoint)
The University uses Proofpoint to help protect University email addresses from spam, phishing messages, and other malicious email. Proofpoint also protects all mailing lists and distribution lists. You are automatically enrolled in Proofpoint.
Student Email (Gmail)
University IT, in collaboration with Google, Inc., provides a Gmail interface for student email. This system features unlimited email storage, enhanced mail search, Instant Messenger chat integration, access to Google Drive and full calendar use.
Teleconferencing services are available for faculty and staff conducting University business. Conference calls can be initiated using the University's telephone system or arranged by University IT through GlobalMeet.
Zoom Video and Web Conferencing
Zoom video and web conferencing allows up to 300 participants to simultaneously collaborate over the Internet. You can attend video or audio meetings, share presentations, hold training seminars, and more from any location with a computer and Internet connection.