University IT

myURHR

myURHR Workday is used for personal information, payslips staff recruiting, hiring, onboarding, benefits, compensation and job changes. myURHR UKG/UKG (formerly Dimensions) is used for timekeeping, time entry, time off requests and scheduling for those who schedule in UKG currently.

Grammarly for Education

Grammarly for Education offers a comprehensive writing assistance tool that augments writing and learning, enabling faculty and staff to become effective communicators.

Microsoft Entra ID

Microsoft Entra ID is a cloud-hosted account based on your University Active Directory (AD) account. The Entra username uses the format AD username@ur.rochester.edu for those with UR AD accounts. For those with URMC AD accounts, the Entra username is the URMC email address, such as First_Last@urmc.rochester.edu.

Vulnerability Management

Security vulnerabilities introduce risk on our network, applications, and other infrastructure. Managing them involves identification through scans, prioritization, and providing stakeholders with guidance on remediation and mitigation. Our team also supports asset tracking, reporting, and other security testing processes like web application assessments.

myURHR UKG / UKG

myURHR UKG: As part of myURHR, UKG is used by UR/URMC for time management, including timekeeping, time entry, time off requests, and leave administration.

UKG (formerly Dimensions): Many clinical units at Highland Hospital, FF Thompson, and URMC use UKG for scheduling. Additionally, FF Thompson uses UKG for time management.

myURHR Workday

myURHR Workday is used for personal information, payslips staff recruiting, hiring, onboarding, benefits, compensation and job changes.

Applications in UR Workday

UR Workday encompasses four Services modules: UR Financials, UR Procurement, MyHR (Highland HCM), and UR Student. More information regarding these individual modules are provided below.

UR Faculty

UR Faculty is University of Rochester’s faculty information system. This tool was designed to streamline workflows, improve data quality, and ensure consistency across the schools and units. It is broken down into four modules:
• Faculty Search
• Appointment Management
• Review, Promotion & Tenure
• Faculty Activity Data

Keeper

Keeper is a secure password management tool that employs end-to-end encryption to ensure your logins and files are always secure. Students are able to sign up for their free annual Keeper account (annual registration is required to maintain your free account).

Cloud Computing for Non-Research

UR-sponsored cloud services for faculty, staff and departments include Infrastructure as a Service (IaaS) and Platform as a Service (PaaS) via Microsoft Azure and AWS. Consult your local IT staff regarding cloud use within your unit or department. We are also available to consult regarding technology options.

Cloud Computing for Research

The Center for Integrated Research Computing (CIRC) supports UR-Sponsored Cloud services (Azure & AWS) and On-premise High Performance Computing (HPC) for research. Services include centralized billing, UR-negotiated price discounts, training, trouble-shooting, and custom solutions to facilitate your computational research needs.

University-wide Research Resources

Researchers require technical assistance, aid with grant writing, understanding University and research policies and resources that are available through their department, school or center. The Office of the Vice President for Research has an extensive list of research resources and current information on guidance directly related to grant requirements.

Qualtrics

The Qualtrics XM is a user-friendly, feature rich, web-based survey and form building tool available to University of Rochester Faculty, Staff and Students at no cost. This collaboration tool supports business workflows allowing users to build, distribute, and analyze online forms or surveys reporting results with pre-rebuilt templates and exported in multiple formats.

Contract Management

The Contract Management Program offers stewardship and consistency for Information Technology (IT) contracts and services as a value-added service.

Project Portfolio Management

The Project and Portfolio Management Office oversees the overall IT portfolio functions that drive strategy, planning, delivery, and execution across departmental and enterprise impacting projects and programs. Provides oversight for several Service Centers, including the Project Management Office and multiple University help desks to ensure appropriate customer service levels

Integrated Online Research Administration (IORA)

IORA is a comprehensive suite of software solutions capable of managing various research functions. This system replaced the previous grants database, UR-Coeus. It is the repository for all Funded and Unfunded grant agreements. IORA is part of a larger, institution-wide Research Administration Systems Modernization Plan.

Smartsheet

Smartsheet is a cloud-based application offering lightweight project and task management features for individuals and small groups. Smartsheet uses a spreadsheet-based interface to capture and display action items, budgets, inventory, and more, with a variety of reporting and display features.

Gartner Research Access

University faculty, staff, and students are granted access through the University’s enterprise contract. For faculty, staff and students, Gartner’s research can help validate technology decisions defined in requests for proposals and requests for information. Two popular qualitative data analysis tools — the Magic Quadrant and the Hype Cycle — are especially helpful.

MyHR (Highland Hospital and Long Term Care)

The MyHR (Workday) HCM service is the human resource system for employees at Highland Hospital, Highlands at Pittsford, Highlands Living Center, and Highlands at Brighton. Employees manage personal information, tax, and payroll elections while Managers perform everyday HR tasks for their team, all using a PC or mobile device.

Polling (Poll Everywhere)

Poll Everywhere is a polling system that allows you to capture audience feedback live, across remote meetings, and in hybrid workspaces through live online polling, surveys, Q&As, quizzes, word clouds, and more.

Online Collaboration Tools for Teaching

The University offers a number of options for online collaboration between students. These tools offer different workspaces for different purposes, including documentation, bulletin board, and annotation and note-taking.

Account Initialization (New User)

Account Initialization is a one-time process that all new users (faculty, staff, students, and guests) must follow when joining the University of Rochester/Medical Center and its affiliates. This process allows for the initialization of all University accounts and enrollment of those accounts in our two-factor authentication solution, DUO Security.

myIdentity

myIdentity is a password management portal for account owners (faculty, staff, students, guests and affiliates) to change passwords and designate security questions for identity verification.

3PA (Third Party Assessment)

3PA (Third Party Assessment) can evaluate the Information Security for any third party that will be providing a device, application, network connectivity, data use or data exchange at the University of Rochester / University of Rochester Medical Center and Affiliates (UR/URMC).

Stream2

Stream2 service is now available on all University of Rochester networks! Stream2 is an IPTV (Internet Protocol Television) service from Apogee that allows you watch live TV and sports from your computer, tablet, phone, AppleTV, Roku and Amazon Firestick. This service allows you access to your favorite shows from anywhere on campus.

Assessment and Accreditation (HelioCampus)

HelioCampus (formerly AEFIS) is a mulit-purpose system that integrates core data from the SIS, LMS, and more allowing us to directly map evidence to institution and accreditation standards. Functions includes course evaluations, assessment collection information for program evaluation and accreditation purposes, and accreditation review.

UR Student (Workday)

UR Student (Workday) is the University's primary student administration system and supports the processes associated with a student's progression from admission through graduation; including, student records, registration, course rosters, grading, advising, and transcripts. UR Student will be used by all faculty and students and is accessible via a mobile app.

Blackboard (Learning Management System) – For Students

Helpful documentation and descriptions of Blackboard features and tools for students. If you have questions about Blackboard, or the student portal in general, check out the Student FAQ.

Panopto

Panopto allows you to create your own desktop recordings, record lectures in certain classrooms, and upload external video for viewing through an integrated playback platform. Panopto is integrated with Blackboard to allow for restricted access to only students within your class to view materials.

Blackboard Online Assessment

Collecting assignments electronically via the Assignments tool is one of the most popular used in Blackboard. Blackboard can also be used to facilitate online tests and surveys. Tools often used for online conversations (discussions, blogs etc.) can also be graded and managed in the Grade Center by the instructor.

Blackboard Online Course Content

Delivering content online to your students is an important part of your teaching process. You can deliver any electronic digital information to your students through Blackboard.

Blackboard Basics

The following are some basic features of Blackboard that will help you manage your course.

Blackboard Grading

Blackboard has the ability to distribute interim grades (homework, quizzes, tests, assignments) to students throughout the term.

Online Discussions

Discussion boards are useful tool facilitate learning, asynchronous communications in both face-to-face and online or hybrid courses. A discussion board might be used to begin a conversation amongst students prior to a class meeting, or continue a conversation following a class meeting. Discussion boards can also be used as assessment tools by turning on grading.

Blackboard Discussion Boards

The Discussion Board is an asynchronous communication tool that lets students or groups of students participate in threaded online forums. Discussion boards are hierarchically organized forums with threads and replies. Typically used by instructors to post course-related questions and have students provide answers.

Piazza

Piazza is a free, online gathering place where students can ask, answer, and explore 24/7, under the guidance of their instructors. Students as well as instructors can answer questions, fueling a healthy, collaborative discussion.

Voicethread (Discussion Board)

Voicethread is a tool that can allow you to have a conversation around media. It can be used to facilitate multimedia-based discussions and presentations. Linking Voicethread to your course will automatically create accounts for you (the instructor) and your students based on enrollment within the Blackboard course.

Mobile Device Management

Mobile devices are a valuable tool in a wide variety of applications with convenient features typically found in a personal computer making them susceptible to theft, loss, and unauthorized use. To ensure your device is properly protected, please contact the University IT Help Desk to request MDM for Office 365 be activated on your account.

Box Drive

Box Drive is a desktop application that provides access to all of your files and folders in the Box cloud. Create and work with files using the applications on your computer and any changes you make will automatically save back to your Box account. Use Box Drive to quickly and easily leverage Box's collaborative features such as sharing, locking, and creating Box Notes.

Integration Platform (Boomi)

The integration platform allows users to build, deploy, and manage integrations between databases, applications, and software-as-a-service both on premise and in the cloud. The platform can be utilized for self-service integration development, or University IT offers integration development services.

Two-Factor Authentication (Duo)

The University uses Duo for Two-Factor Authentication to better protect University data, especially when University accounts are used fraudulently to gain remote access to sensitive information. Duo authentication occurs after you log in with your user name and password using a mobile phone, tablet, or landline to verify your identity.

Antivirus Software

CrowdStrike Falcon is the University’s trusted source of endpoint protection (antivirus software) and is automatically installed on all University managed devices. This computer monitoring tool is designed to prevent, detect, and respond to attempts that could compromise computer systems by recognizing patterns in network connections that indicate malicious activity.

Microsoft 365 Forms

Microsoft 365 Forms is a tool to create surveys, quizzes, and polls, and easily see and analyze the results as recipients complete them. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading.

Microsoft Teams

Microsoft Teams is a chat-centered workspace in Office 365. It brings people, conversations, files, and tools into one place, so everyone has instant access to everything they need.

Microsoft 365 Delve

Delve helps you discover the information that's likely to be most interesting to you across Microsoft 365. Find information about people - and through people - and help others find you. You don't have to remember the title of a document or where it's stored. Delve shows you documents no matter where they're stored in OneDrive for Business or in SharePoint in Microsoft 365.

Microsoft 365 Stream

Microsoft 365 Stream is an internal portal where users can post and view videos. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions.

Microsoft 365 OneDrive for Business

OneDrive for Business provides a place in the cloud where you can store and sync your work files. Update and share your files from any device and work collaboratively with others on Office documents.

Rettner 201 Software Consulting

Need help with software? Want to learn something new in 30 minutes? Try our new consulting service in Rettner 201. It's FREE!

Virtual Desktop (End User Computing)

Virtual desktop allows you to connect to software applications or a Windows desktop environment over the Internet, from anywhere and any device.

Instructional Technology Resources

Technology can assist with making instruction more effective, accessible, and comprehensive. A variety of instructional technology resources are available for faculty and students at the University.

Zoom Video and Web Conferencing

Zoom video and web conferencing allows up to 300 participants to simultaneously collaborate over the Internet. You can attend video or audio meetings, share presentations, hold training seminars, and more from any location with a computer and Internet connection.

Quality Assurance

University IT can assist you with quality assurance (QA) and testing of your applications. QA services include test strategy and planning, use case identification, exploratory testing, manual testing, automated testing, and browser emulation.

Cascade (Web Content Management)

Google Analytics

University IT can help integrate Google Analytics into your website to gather data on user interactions, which you can use to improve your website. University IT also consults on creating properties, views, segments, custom campaigns, and other features of Google Analytics.

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